Five Nights at Fluffy's (July 14-19, 2017)

LlamaFluff · Post Post #4 (isolation #0) » Thu Jan 05, 2017 8:53 pm

Anything starting the last week of April or later I am essentially 100%... later in May (or beyond) is easier but it doesn't matter as much. If its going to be earlier I need to know earlier to schedule licensing exams as early as possible in the available range.

LlamaFluff · Post Post #27 (isolation #1) » Sun Jan 08, 2017 8:16 am

In post 20, zoraster wrote:well. it's 2.5 hours from Sacramento and 5 from LA.

Beautiful Fresno is probably closer to halfway!

Early discussion we were saying Santa Cruz/Monterey due to being a central-ish area with a good variety of things to do. Its still subject to change, but those two cities jumped to mind.

LlamaFluff · Post Post #39 (isolation #2) » Fri Jan 20, 2017 5:54 pm

In post 38, Vi wrote:What's the next step for this?

Probably one of myself or Equinox trying to figure out a best date and send out more "how much would you be willing to spend" polls. If anyone from SoCal has a better idea of where to go they should speak up though. The choices now are just places I know of with a lot to do in the general vicinity even though its closer to Sacramento and Bay Area groups than LA.

Looks like a late June/early July date though as of now.

LlamaFluff · Post Post #60 (isolation #3) » Fri Jan 27, 2017 4:08 pm

Should be noted airport wise another option if it happens to be magically far cheaper is Sacramento International (SMF). I will be driving from that area and its only about 10 miles out of the way for me. You would just have to deal with a five hour car ride.

Katsuki wrote:THERE ARE ALSO NUMEROUS LLAMA/ALPACA FARMS TO STOP AT ALONG THE WAY UP

Lots of my family lives in the area.

LlamaFluff · Post Post #63 (isolation #4) » Fri Jan 27, 2017 8:10 pm

In post 61, Sudo_Nym wrote:It's about a twelve hour drive for me. Might be worthwhile with a travel buddy, otherwise should probably just fly.

You do realize if you are coming and you don't kidnap PJ you aren't allowed right?

LlamaFluff · Post Post #65 (isolation #5) » Sat Jan 28, 2017 6:26 pm

In post 64, Sudo_Nym wrote:PJ is up in the Seattle/Redmond area now, though. That's 6 hours in the wrong direction!

Even better, he would never see it coming.

LlamaFluff · Post Post #78 (isolation #6) » Tue Feb 07, 2017 6:54 pm

In post 76, Nuwen wrote:Haaaaay y'all haaaay

I live in Los Angeles now, and I'm so /in for this shindig. I can offer crash space in Downtown LA and a ride up to the meet (~6 hours), if any of our international folks get better rates flying into LAX.

I think between Bay Area, LA and Sacramento there is basically no excuse for anyone saying they cant find a ride. We have plane, train and bus covered.

LlamaFluff · Post Post #81 (isolation #7) » Wed Feb 08, 2017 2:49 pm

Send $1000 in small bills in an unmarked envelope to us

(but really we should have announcement stuff soon)

LlamaFluff · Post Post #109 (isolation #8) » Wed Feb 15, 2017 5:00 pm

The situation we are looking at for order of events is:

1) Figure out what the maximum number of people who will stay in any given night is
2) Find out how many ways we will split a bill in terms of cost per night
3) Find a place that fits cost and budget

This is a realistic headcount, if you don't think you are making it, please don't say you are going to. If we end up booking a 16 person place and only needed a 12 person place, it will end up costing everyone who came more money because people dropped out. If you are confident enough in coming that you are willing to be factored into the budget, fill it out.

LlamaFluff · Post Post #111 (isolation #9) » Wed Feb 15, 2017 5:14 pm

We probably will a little before we make our final move. This is just us trying to ballpark our number a bit better so we can come back and say something like "$50 a night - you said 5 nights. Please confirm this still works" and at that point we can tack on some sort of 20% down payment/cancellation fee/etc

LlamaFluff · Post Post #113 (isolation #10) » Thu Feb 16, 2017 6:54 am

That's the fear. I think we have at least a reliable 8, but we want to be sure as it looks like more than 10 is enough of a price jump to be a painful hit with a lot of last minute flakes

LlamaFluff · Post Post #142 (isolation #11) » Thu Mar 09, 2017 5:26 pm

Remember people to get responses in. We need to get the expected max number to best figure out how big of a place to get.

LlamaFluff · Post Post #258 (isolation #12) » Thu May 11, 2017 4:25 pm

Transportation wise I will be driving from Sacramento no matter which place we host, and can fit up to five total (four is more comfortable, just have a hatchback) for the trip. I could swing near East Bay for people who would be in the area or can take BART out to the more outlying areas, but don't want to really do a SF/Oakland stop unless necessary since that would add a few hours to what would already be in the best case a seven hour drive for me.

If I pick up people/drop them off know I would be there the whole time, so if you are limited on when you will be out plan accordingly.

LlamaFluff · Post Post #271 (isolation #13) » Mon May 22, 2017 3:24 pm

Request book is in. If you expect to be there for any number of nights please send me a message ASAP (hopefully within 24 hours) with your name and a contact email which is required to help push the booking through quicker.

LlamaFluff · Post Post #276 (isolation #14) » Tue May 23, 2017 7:29 am

Currently in discussions with airbnb people. They said they might be remodeling one of only two bathrooms at that time. Will know more by Friday but if only one available would be a deal killer for people let me know.

LlamaFluff · Post Post #279 (isolation #15) » Tue May 23, 2017 1:56 pm

It will vary based on how many people are staying each night, but somewhere between 210 - 260 depending on how many people on average are staying the night. For people staying on a nightly basis that end up about 45-55 a night. The more people who stay the less it will cost.

Again for people talking about flying, I am in conversations with the owner who says they are trying do fix a leak in the bathroom and they are trying to see if the contractor will be done by the time we would check in. I will know this by Friday and we can from there discuss alternatives if we would be down a bathroom.

For those who would be driving themselves or locals, its near the Alameda Fair Grounds.

LlamaFluff · Post Post #285 (isolation #16) » Wed May 24, 2017 1:55 pm

Current status is linked here

I have put everyone who has said they will be there as staying for all nights indicated. Current nightly occupancy:

July 14th: 7
July 15th: 8
July 16th: 9
July 17th: 8
July 18th: 6

At the current price that breaks down to $57 per night ($284 for trip) with probably a little wiggle room. If you want to join please put your username in and fill in all of the cells so the costs auto-update correctly. Iecerint has indicated that he would be willing to commute if necessary, but I have him listed as a nightly occupant for now.

Please check to make sure all information is correct. Only add your name if you are willing to make a deposit, first come first serve. If you want to make an "overflow" list if the peak days fill up, that works and we can figure something out.

I think the cost target should be another 10 total nights stayed, which would drop nightly cost to about $45 ($225 for full trip). Lets see what we can do though. I will still be talking to owner about different things, and should have a status report this weekend.

LlamaFluff · Post Post #292 (isolation #17) » Fri May 26, 2017 10:49 am

In post 289, ActionDan wrote:/in

Was told there was a spot still

We still have at least one slot for each night. You can either fill out the sheet or let me know and I can put you down.

LlamaFluff · Post Post #294 (isolation #18) » Fri May 26, 2017 1:10 pm

In post 293, zoraster wrote:I'll be commuting in, for what that's worth. You might charge us commuters a small fee as we'll be using some of your communal space and what not.

I consider that up to the commuters. If someone who will not be saying nights wants to chip in, I wont stop anyone from doing such to save the people staying a few bucks. If you would rather not, im not going to keep the door locked.

LlamaFluff · Post Post #300 (isolation #19) » Sat May 27, 2017 3:30 pm

Update:

The host cannot guarantee that both bathrooms will be available, but thinks it will be the case. Sounds like absolute worse case we have a few people in the area who might be able to help out a bit (totally not volunteering anyone). Sounds like its all wrapped up on my end though.

LlamaFluff · Post Post #301 (isolation #20) » Sat May 27, 2017 4:26 pm

In post 298, petroleumjelly wrote:Just booked flight from Saturday (July 15) to Monday (July 17) at OAK. Will try and figure out BART.

Confirming that I will have you down for staying over on the 15th and 16th.

LlamaFluff · Post Post #304 (isolation #21) » Sun May 28, 2017 12:28 pm

I did some google street view searching and it looks like it should be fine to hold four or maybe a few more cars, but as much carpooling as possible can only be a good thing.

LlamaFluff · Post Post #306 (isolation #22) » Mon May 29, 2017 12:03 pm

In post 289, ActionDan wrote:/in

Was told there was a spot still

Can whoever told him about this tell him to get back to me so I know how many nights to put him down for?

LlamaFluff · Post Post #307 (isolation #23) » Wed May 31, 2017 3:00 pm

Reservation is confirmed. It sounds like there will only be three or four parking spots available so please carpool as much as possible. I will always be willing to drive to pick someone up from a BART station or bus stop to help.

LlamaFluff · Post Post #321 (isolation #24) » Thu Jun 01, 2017 2:06 pm

In post 312, PJ. wrote:how many spots in this thing left, llama?

It depends what is going on with ActionDan... without him and using a capacity of 10 (which the person stressed is a hard capacity) each night we are at:

14th: 7
15th: 8
16th: 9
17th: 7
18th: 6

Current people and nights staying over (let me know if anything is wrong):

Spoiler:

LlamaFluff · Post Post #324 (isolation #25) » Mon Jun 05, 2017 8:33 am

In post 322, Iecerint wrote:P sure Daniel is coming

I'm just trying to figure out what days.

LlamaFluff · Post Post #347 (isolation #26) » Mon Jun 05, 2017 5:59 pm

I will bring my whole collection of board and card games, lots of them tend to be more uncommon ones that were done limited run/kickstarter (Antidote, Eggs and Empires, Pull... etc)

I can also bring:

xbox one (Jack Box)
WiiU with GC adaptor and four controllers (SSB WiiU)

For how full we are, the night of the 16th is now completely full. We do have space available for all other nights still.

LlamaFluff · Post Post #350 (isolation #27) » Tue Jun 06, 2017 3:16 pm

If anyone has plans confirmed enough to know about what time and on what days they would need to be picked up/dropped off at BART stations or something similar please let me know so I can start trying to plan things out transportation wise so we always have someone available to pick people up. If you are staying and plan to drive, also let me know so I can keep a car count. It sounds like we need to stay at four or less if at all possible.

LlamaFluff · Post Post #363 (isolation #28) » Sat Jun 10, 2017 9:01 am

We are now officially full up on Saturday and Sunday night. Spots are still available for Friday, Monday and Tuesday.

LlamaFluff · Post Post #366 (isolation #29) » Mon Jun 12, 2017 4:58 pm

Check will be around noon... if you are planning to get there before 2PM on the first day, let me know so I can coordinate.

LlamaFluff · Post Post #408 (isolation #30) » Wed Jun 28, 2017 3:16 pm

Okay I have a few ground rules from the owner:

1) No more than 10 there at nights. A few extra can be there in the day but stay within reason.
2) No parties. So if people are going to drink, do so in moderation and don't annoy the neighbors.
3) No smoking. This is the rule they are most concerned over. If you are a smoker you have to leave the house and not stand outside by the door to do such.

LlamaFluff · Post Post #412 (isolation #31) » Thu Jun 29, 2017 6:55 pm

In post 410, petroleumjelly wrote:
1.)
So what all should people bring? (Blankets? Pillows? I don't really know what to expect here).

2.)
For those of us paying for the AirBNB, where should we send payment?

3.)
Am I going to need cash on hand, or will a credit / debit card suffice? (For example: do I need cash for the BART, or other services?)

Thanks!

1) If you want to bring extra blankets/pillows I would go ahead. There will be some available, but feel free to take some along. If people are flying and it doesn't fit well packing wise, you don't need to. I can bring extras as well.
2) I will set up some venmo type thing soon. If people would rather pay cash for any reason, that would be fine.

LlamaFluff · Post Post #418 (isolation #32) » Sun Jul 02, 2017 10:07 am

I will send out all of the information early this week.

Eight more work days... eight more...

LlamaFluff · Post Post #430 (isolation #33) » Thu Jul 06, 2017 5:32 pm

Full information messages coming tomorrow (assuming I can make my bank stop hating Venmo). One week to go!

LlamaFluff · Post Post #434 (isolation #34) » Fri Jul 07, 2017 3:23 pm

I have sent out information for those attending. If you did NOT get something, please let me know.

LlamaFluff · Post Post #439 (isolation #35) » Sat Jul 08, 2017 10:12 am

I be able to hopefully provide transportation to and from local areas as needed. I just need to know an "I expect to need rides at X times" from people so nothing interferes with the ride availability. As long as there is 24 hour notice, anything within a 15 minute or so range from the airbnb is something I am willing to do.

LlamaFluff · Post Post #441 (isolation #36) » Mon Jul 10, 2017 5:37 pm

We are still at a frighteningly few number of people who have told me "I need to be picked up at X time" with just a few days to the meet.

LlamaFluff · Post Post #463 (isolation #37) » Tue Jul 11, 2017 2:08 pm

Okay, so here are my basic thoughts on this. This is not your place. This is not my place. This is however my name and my credit card reserving this place so I do not want any surprises or headaches or anything drama like that.

1) If people are bringing an SO for the day, I have no problem with it. However no one has given me a "+1" for overnight staying, so no one should have a SO staying. Remember we have a hard overnight capacity.
2) I would like at least have a list of people who are showing up so I know about how many to expect. No one should be saying "I am just going to stay overnight" as again, capacity issues.
3) As has been stated by others, this is not a "hook up" type thing. If you are meeting someone from the first time off of grinder, tinder or FamersOnly... this is not the place for it.

Basically....

If Iec wants to have someone who they have been going out with for a short period of time swing by during the day and play some board games and then leave at night, that is okay. If you are having someone you know that little stay over or for lack of a better term "do more than play games"... then I have a major problem with it because it can start infringing into enjoyment of people who are not there for that type of situation. This place sleeps 10, but its not a ten bedroom place.

LlamaFluff · Post Post #468 (isolation #38) » Wed Jul 12, 2017 4:00 am

Got notified that due to house cleaner we aren't able to check in until 430. If you need to be picked up earlier from that from somewhere let me know. Otherwise I won't be in the area until closer to 3.

LlamaFluff · Post Post #502 (isolation #39) » Thu Jul 13, 2017 3:31 pm

If people have flexibility and are arriving by BART, please try to get there at 5:30, as I will be picking up multiple people at that time.

LlamaFluff · Post Post #503 (isolation #40) » Thu Jul 13, 2017 3:33 pm

I will also swing by Sam's Club on the way down and pick up some stuff (Chips, sandwich stuff, anything else people can think of). If you want to place an order please let me know by about noon PST tomorrow and I will try to get it.

LlamaFluff · Post Post #533 (isolation #41) » Fri Jul 14, 2017 1:24 pm

I am at bart. If anyone show up to home call me

LlamaFluff · Post Post #543 (isolation #42) » Sat Jul 15, 2017 4:24 am

In post 440, petroleumjelly wrote:
In post 364, petroleumjelly wrote:Arriving in Oakland July 15 around 8:02 AM, and then I will use BART to get to Pleasanton. A pickup once there would be appreciated.
Departing from Oakland July 17 at 6:40 PM. Again, would appreciate ride to BART so I can get to Oakland, if possible.
On Saturday, I expect to need a ride from Pleasanton BART station around... 9:30/10:00 AM? (I have no clue).
On Monday, I expect to need a ride to Pleasanton BART station around... 3:00 PM? (Again, no real clue).

I will be leaving shortly for pickup

LlamaFluff · Post Post #546 (isolation #43) » Sat Jul 15, 2017 4:45 am

In post 545, petroleumjelly wrote:When I get on, do I get off at West Dublin/Pleasanton, or Dublin/Pleasanton (last stop)?

Both are about the same distance but Dublin/Pleasanton doesn't require freeway travel so go with that one.

LlamaFluff · Post Post #549 (isolation #44) » Sat Jul 15, 2017 5:22 am

In post 548, petroleumjelly wrote:Pulling in. Here!

I am by the parking garage

LlamaFluff · Post Post #571 (isolation #45) » Sun Jul 16, 2017 9:35 pm

In post 570, Errantparabola wrote:
In post 568, zoraster wrote:What time would be good to come over tomorrow?
Would it be possible to coordinate this (aka i go to the DP bart station at a convenient time for me to mooch a ride off of you)

There is a planned drop off around 4 if you don't plan to come early

LlamaFluff · Post Post #625 (isolation #46) » Wed Jul 19, 2017 12:38 pm

I have arrived home as well.

Equinox deserves a ton of credit for this meet as well. Without their help pushing everything forward at multiple points in the planning process, this never would have actually happened and likely died in the early planning phase.

The people that I met for the first time, and those who I haven't seen in multiple years, this was fun. We need to do it more often than once every five years. More from me later as I mentally unwind, but this was a great experience. Lots of new names, new games and new memories.